This section contains the Terms of Use of this website. By accessing this website and any of its pages, you are agreeing to these Terms. 

Terms and Conditions

ABOUT US

Contact details. This site is operated by the Royal Geographical Society - Hong Kong branch (‘RGS-HK’, ‘we’, ‘us’, ‘our’). You can contact us by email at info@rgshk.org.hk.

YOUR USE OF THIS SITE

Copyright. The copyright and database rights in all content included on this site are either owned by us or licensed to us. You are allowed to download, save or print out content for the purposes of reading the content or considering any services advertised on this site. All other use of the content on this site is prohibited, including (without limitation) reproducing the content in any form for commercial purposes.

Fair use of our site. You must not use this site:

• in any way that interrupts, damages or impairs access to this site, or is likely (whether in itself or in combination with the activities of others) to do so
• for any fraudulent purpose, or in connection with a criminal offence or other unlawful activity.

Other people’s rights. You must not use this site to transmit or upload or otherwise publish:

• any material that is defamatory, abusive, obscene, of a harassing nature or in any other way offensive; or
• material that infringes anyone else’s copyright or other intellectual property rights, or that infringes any right of privacy, confidentiality or legal privilege; or
• material containing viruses, corrupted files, or any other similar software or programs that may damage the operation of another’s computer.

Links to our site. In creating a link to this site please indicate that we are the source of the information by including an acknowledgement near to/in the link. We should be grateful if you would notify us about the link. Please also ensure that we are not brought into disrepute by the creation of the link; in such cases, we will request the link’s removal (and, if necessary, may bring legal proceedings to seek its removal). Please note that we may move pages on this site or change their address without prior notice.

OUR RESPONSIBILITY TO YOU

Accuracy of content. We take reasonable care to ensure that the information appearing on this site is accurate and up-to-date. However, errors and omissions do occur, and you should not take the accuracy of the information for granted, but should check directly with us using the contact details provided on this site. We therefore disclaim all liability for your use of the information on this site.

Data protection. Please see our privacy policy below for details of how we use information we hold about you.
Links to third party sites. Any links to third party websites are provided to you only as a convenience. The inclusion of any link does not imply endorsement of that website, and we are not liable for the content of any site to which we link.

PRIVACY POLICY

This policy sets out how we use any personal information you submit to us. We are committed to safeguarding the privacy of personal information.

If you have any requests concerning your personal information or any queries with regard to these practices please contact us.
This privacy policy applies to all “personal data” as defined in the Personal Data (Privacy) Ordinance. In this privacy policy, we also refer to personal data as “data”, “information” or “personal information”.

INFORMATION COLLECTED

We collect personal information from you in order that our services can be offered as effectively as possible. The only personal information we routinely collect is the information requested on forms contained on our website.

Like most websites, we may routinely monitor IP addresses of the computer from which users access the site. We use such data only to monitor levels of traffic to the site, and we do not match this data with individual user records.

If you contact us for any reason, we may retain copies of any letters or emails, and may record written details of any telephone conversation with you. We will not make any audio recording of telephone conversations.

USE OF INFORMATION

We use information held about you only for the following purposes:

1. providing the services offered by us
2. informing you of changes to this privacy policy
3. contacting you for reasons set out in our terms of use
4. responding to queries or other communications from you.

MARKETING

We may use information collected on this website to send you information (including by email) about us and our products, events and services, if you give us consent to do so.

We may use information held about you for the purposes of analysing how our services are used and how we may improve our services in future. Any information we use will be converted into a form in which we cannot identify you, and will be kept strictly confidential.

We will not pass your details on to anyone else for marketing purposes.

DISCLOSURES

We will not pass your information to any third party except:

1.   If we are required to disclose information by

• the police
• any regulatory or government authority
• a court of law

We will inform you of any such order or request for disclosure as soon as reasonably practicable after we receive it, unless we are prohibited by law from doing so or it is not reasonably practicable to do so.

2.    If we are requested to do so by a third party during the course of an action for the infringement of their rights which we reasonably believe to arise from your use of this website. We will inform you of any such request for disclosure as soon as reasonably practicable after we receive it, unless we are prohibited by law from doing so or it is not reasonably practicable to do so.

YOU HAVE CONTROL

If at any stage you would like to check the information held by us about you please either:

1. send an email to info@rgshk.org.hk; or
2. write to us at the address given on our website.

We will take the necessary action within a reasonable time. We reserve the right to charge a reasonable fee for complying with such a request. We also reserve the right to take reasonable steps to confirm your identity before making any disclosure of information held by us.

CHANGE TO PRIVACY POLICY

If we change this Privacy Policy, the amended Privacy Policy will be posted on this website and the revised Policy will take effect once posted. Your continued use of this website after the posting will signify your agreement to the new terms.

TRANSMISSION OF DATA

Whilst we have taken all reasonable steps to ensure that the information you provide will be kept secure from unauthorised access we cannot guarantee that the information will be secure during transmission by you to this website or even after receipt by us. As information sent via the Internet cannot be guaranteed to be completely secure, we are not responsible for any damages incurred in connection with any transmission, or mis- or non-transmission, of information to or by us via the Internet. We are not responsible in any way for direct, indirect, special or consequential damages arising out of the use of email, the Internet or this website.
If you access this website from outside Hong Kong and view personal information held by us (such as your registration details), this will involve transferring that data to the computer you are using to access the website. You should be aware that the country in which you are viewing the data may have less stringent data protection laws than Hong Kong.

IDENTITY OF DATA CONTROLLER

The data controller for the purposes of the Personal Data (Privacy) Ordinance is RGS - HK.

ANY QUESTIONS

If you have any questions about our use of data held about you, please do not hesitate to contact us.

TERMS OF BUSINESS

This page tells you the terms and conditions on which we supply to you any goods or services listed on this site.
Please read these terms and conditions carefully before ordering any goods or services from our site. By clicking “Accept” you are confirming that you have read and understood these terms, and that you agree to be bound by them. We recommend you print a copy of these terms (or save them to your hard drive) for future reference.

In these terms:
"our", "us", "we", "RGS-HK" means the Royal Geographical Society (with the Institute of British Geographers), Hong Kong Branch; and "you and your" mean the person ordering goods or services.

Agreement
No contract will exist between us and you until we have received full payment from you and have either (i) given you a written/emailed acceptance of your order or (ii) supplied (or started to supply) the goods or services you have ordered, whichever is the sooner. We reserve the right to decline any order.

You may pay by cheque, internet/ATM transfer or, for membership subscriptions, you may also pay by direct debit, in each case in accordance with any applicable instructions given by us.

Upon payment, you will receive an email from us acknowledging your order. Please note this email will not constitute acceptance of your order unless it specifically says so in the email.
1) Prices
The prices of any goods or services will be as set out on our site at the time you place the order errors and omissions excepted.
Delivery costs in relation to goods may also be charged, and we will inform you of any delivery costs during the ordering process.
Prices as set out on our site are liable to change at any time, but changes will not affect orders which we have already accepted.
2) Delivery of goods
Subject to availability, we will normally deliver all goods within 28 days of your placing your order. If we are unable to meet this timescale (for example, if goods are unavailable) then we will endeavour to notify you of this promptly and provide you with a revised timescale or, at your choice exercisable in writing, a full refund.
All goods will be at your risk from the time of delivery.
3) Provision of services
If any services you order are, or become, unavailable (for example, if a conference, course or event is fully booked, or is cancelled) then we will inform you by email or telephone. We will provide a full refund of all money received from you in respect of those services, but we will have no further liability to you in respect of any cancellation.
4) Cancellation
Please note that payments of membership subscriptions and in respect of all goods and services are non-refundable.
5) Privacy
Our privacy policy will apply to all information you provide to us in relation to any order. By accepting these terms you confirm you agree to the terms of our privacy policy.
6) Faulty goods
If a fault develops with any goods within six months of your receiving them, then please return the goods to us together with full written details of the fault. If an inspection of the goods confirms that they are faulty then we shall replace the goods, or provide a full refund.
If the goods are not faulty but have been damaged by misuse (or any other cause outside our control), then we will return the goods to you upon your paying us our reasonable postage and packing costs.
The provisions of this paragraph are in addition to your statutory rights.
7) Applicable law
These terms are governed by Hong Kong law, and you and we each agree to be subject to the non-exclusive jurisdiction of the Hong Kong courts.